Intranets Are Also Called _____.

Intranets Are Also Called: Exploring the Many Names for Your Internal Network

Intranets are the unsung heroes of modern businesses. They're the private, internal networks that connect employees, streamline workflows, and facilitate communication – but what are they actually called? While "intranet" is the most common term, it's far from the only one. This comprehensive guide will delve into the various names for intranets, exploring their nuances and understanding why different organizations might prefer one term over another. Understanding these alternative names will help you better communicate about this crucial aspect of your organization's infrastructure and potentially improve its adoption and effectiveness.

Beyond "Intranet": A Taxonomy of Internal Network Names

The term "intranet" itself is a portmanteau of "internal" and "internet," clearly indicating its nature as a private network mirroring some of the internet's functionalities. However, many organizations use alternative names, reflecting their specific needs and the features emphasized by their internal network. These alternatives can be broadly categorized:

1. Emphasis on Internal Communication & Collaboration:

• Employee Portal: This term highlights the intranet's role as a central hub for employee information and interaction. It emphasizes ease of access and user-friendliness, implying a simplified, intuitive interface. Many modern intranets are designed with this portal-like approach, offering personalized dashboards and quick access to relevant resources.

• Corporate Portal: Similar to "employee portal," but with a broader scope, emphasizing the network's role in connecting various departments and divisions within a larger organization. It suggests a more formal and structured environment.

• Collaboration Platform: This term focuses on the intranet's functionality in facilitating teamwork and shared workspaces. It highlights features like document sharing, project management tools, and communication channels. Companies prioritizing teamwork and agile methodologies often favor this terminology.

• Communication Hub: This simple term accurately captures the essential role of the intranet in facilitating internal communication. It is straightforward and easy to understand for all employees, regardless of their technical background.

2. Emphasis on Knowledge Management & Information Sharing:

• Knowledge Base: This name points towards the intranet's ability to store, organize, and share critical organizational knowledge. It focuses on the intranet's function as a repository of information, best practices, and expertise, fostering a culture of learning and continuous improvement.

• Internal Wiki: This term emphasizes the collaborative and editable nature of the intranet's knowledge management system. It suggests a dynamic and continuously updated resource, driven by the collective contributions of employees.

• Information Portal: Similar to "knowledge base," this term highlights the intranet's role in providing access to a vast array of organizational information.

3. Emphasis on Specific Functionality or Technology:

• Company Network: This is a very general term, and while technically accurate, it lacks the specificity of other names. It’s often used informally or in contexts where a more detailed description isn't necessary.

• Internal Network: Similar to "company network," this is a broad term that describes the intranet's functionality without emphasizing specific features.

• [Company Name]Net: Some organizations use a variation of their company name followed by ".net" to create a unique and memorable name for their intranet. This strengthens branding and reinforces the internal network as an integral part of the company.

• [Software Name] Platform: If the intranet is built on a specific platform (e.g., SharePoint, Microsoft Teams), the organization may refer to it by the platform's name. This is particularly common when the intranet is heavily integrated with the platform's features.

4. Informal & Less Formal Names:

• The Intranet: While seemingly redundant, using the definite article adds a sense of familiarity and approachability. It's common in internal communication where context is understood.

• The Network: A very casual term, suitable for informal conversations within the organization.

• Our Internal Site: A straightforward and easily understood description, used frequently within organizations.

Why the Choice of Name Matters

The choice of name for an internal network is not arbitrary. The terminology used significantly impacts:

• Employee Adoption: A user-friendly and descriptive name like "Employee Portal" or "Collaboration Platform" makes the intranet more approachable and encourages employees to use it regularly. A generic or technical-sounding name might deter adoption.

• Internal Communication: Using consistent and accurate terminology avoids confusion and ensures everyone is on the same page when discussing the intranet.

• Branding and Identity: Names incorporating the company name, like "[Company Name]Net," reinforce the intranet's importance as a core component of the organization's identity.

• SEO and Discoverability (for internal search): Choosing a name that accurately reflects the intranet's function helps employees find information more easily through internal search engines.

The Evolution of Intranet Terminology

The evolution of intranet terminology reflects changes in technology and the role of internal networks within organizations. Early intranets were often simply seen as internal versions of the internet, hence the prevalence of "intranet." However, as intranets became more sophisticated and incorporated features beyond basic information sharing, the need for more specific and descriptive names arose. The shift towards terms like "employee portal," "collaboration platform," and "knowledge base" reflects the modern focus on user experience, teamwork, and knowledge management.

Choosing the Right Name for Your Intranet

Selecting the best name for your intranet requires careful consideration of your organization's culture, goals, and the specific features offered by your internal network. Ask yourself the following questions:

• What are the primary functions of your intranet? Does it primarily focus on communication, collaboration, knowledge management, or a combination of these?

• What kind of user experience do you want to create? Do you want the intranet to feel formal and professional, or more casual and approachable?

• What is the technical literacy of your employees? A simpler name might be more appropriate for organizations with a less technically savvy workforce.

• How will the name be used internally? Will it be used formally in official communications, or informally in everyday conversations?

By thoughtfully considering these factors, you can choose a name that accurately reflects your intranet's purpose and enhances its effectiveness within your organization.

Frequently Asked Questions (FAQ)

Q: Is "intranet" still a relevant term?

A: Yes, "intranet" remains a widely used and understood term for private internal networks. However, more specific names might be more effective for internal communication and employee adoption.

Q: Can I use multiple names for my intranet?

A: Yes, you might use different names depending on the context. For example, you might use "Employee Portal" in informal communication and "[Company Name]Net" in official documentation.

Q: How do I decide between "employee portal" and "collaboration platform"?

A: If your intranet's main focus is providing employees with easy access to information and resources, "employee portal" is a good choice. If the primary function is facilitating teamwork and shared workspaces, "collaboration platform" might be more appropriate.

Q: Should I let employees help choose the name?

A: Getting employee input can be valuable, particularly if you want to encourage adoption. However, ensure the final decision aligns with the overall branding and organizational goals.

Conclusion: More Than Just a Name

While the term "intranet" serves as the foundation, understanding the many alternative names for your internal network provides crucial insights into its functionality and impact within an organization. Choosing the right name is not just about semantics; it's about fostering a culture of engagement, improving communication, and ultimately, maximizing the value of your valuable internal network. By aligning the name with your organization’s needs and the intranet’s purpose, you create a system that is both efficient and easily embraced by your workforce. Remember, a well-chosen name is the first step towards building a successful and impactful internal communication and collaboration ecosystem.